Below you will find the paperwork needed to complete the college’s hiring process. These forms will be collected from you before or on your first day of employment.
All paperwork must be completed accurately to ensure timely payment for work performed. Requests for additional information or paperwork which is incomplete or missing required information may delay processing.
Be prepared to provide documentation that establishes your identity and employment eligibility to work in the U.S. (in accordance with the Immigration Reform and Control Act of 1986), no later than the first day of employment.
AACC will continue to follow federal, state and local restrictions in response to the COVID-19 pandemic. However, these restrictions are subject to change and the college will remain flexible to respond appropriately to any changes in status. For the most recent information about the county guidelines, visit the Anne Arundel County Department of Health website.
Effective March 9, AACC no longer requires students and employees to either certify to being fully vaccinated or test weekly for COVID-19 unless they are participating in clinicals, fieldwork, externships or internships in a health care or clinic setting.
All Anne Arundel County residents 5 and older are eligible for the vaccine in accordance with the county’s vaccination timeline. AACC currently serves as a vaccination site for Anne Arundel County. You can find a list of all current vaccination sites on the Anne Arundel County Department of Health website.
Beginning in January 2022, all employees and students participating in clinicals, fieldwork, externships or internships in a health care or clinic setting within the School of Health Sciences or the School of Continuing Education and Workforce Development, as well as and employees working on or supporting federal contracts, will be required to be fully vaccinated. Testing will not be permitted in lieu of vaccination for individuals participating in clinicals, unless the individual has requested and been granted an accommodation.
New Employee Personal Data Form
Complete and sign Section 1 of Form I-9 no later than your first day of employment. Be prepared to show current, unexpired document(s) from the list of acceptable documents listed on page three of Form I-9.
If you have specific questions regarding exemptions/withholdings, contact the IRS at 800-829-3676.
W4 Federal Tax Form (Employee's Withholding Allowance Certificate)
MW-507 State Tax Form (Employee’s Maryland Withholding Exemption Certificate)
MW507M (Exemption from Maryland Withholding Tax for a Qualified Civilian Spouse of a U.S. Armed Forces Service member)
D-4 DC Tax Form (Employee's District of Columbia Withholding Exemption Certificate)
VA-4 VA State Tax Form (Employee's Virginia Withholding Exemption Certificate)
Instructions for Self-Service Banking for Direct Deposit
Employees are encouraged to take advantage of payroll direct deposit, whereby your paychecks are wired directly into your bank account each payday. With direct deposit, you will receive an email notification each pay period and can review your earnings statement online by logging into MyAACC, Self-Services, Employees, My Profile.
Adjunct Faculty Memo (return signed memo with completed new hire documents)
Transcripts – All undergraduate and graduate official college transcripts (original transcripts with the official college seal, mail from the college/university directly to the associate vice president for Learning).
Submit official transcripts from the issuing institution directly to:
Kentina Smith, Ph.D.
Interim Associate Vice President for Learning and Academic Affairs
Anne Arundel Community College
101 College Parkway, Ludlum 204A
Arnold, MD 21012
The revised Adjunct Faculty Onboarding (XOR-100) self-paced workshop is required of all adjunct faculty hired since June 2022.
This workshop (XOR-100) is required of all new adjunct faculty; however, any experienced adjunct faculty are welcome to engage within the workshop. Rolling registration is open. Registrants have until the end of the semester to complete. Completion/attendance is marked at the end of the semester and listed within the non-credit terms of the MyAACC self-services Grades report.
For the latest schedule of workshops including the adjunct faculty onboarding (XOR-100), please visit the employee registration portal. If you need any additional information or assistance, please email the Center for Faculty and Staff Development at thecenter@aacc.edu.
Mandatory training must be completed within three months of hire date. Additionally, all new employees must complete a new noncredit student account form.
Self-registration Instructions
1. Go to https://learn.ue.org/PY1QS188542/AACCEmployee.
2. Complete the Registration form.
3. Once you are logged in, be sure to complete the course assigned to you.
4. A history of your completed courses is available in “My Completions.”
You will also receive an email containing a link to your completion certificate, upon successful completion of the course.
Cybersecurity Awareness Training is mandatory for all new regular faculty and staff employees. This training is hosted in a learning management system by Terranova Inc. You will receive an email for your enrollment in the training system and the link to take the mandatory course. You have 90 days to successfully complete the mandatory training. If you have any issues or questions, contact John Williams, director, Information Security.
AACC is an equal opportunity employer which values the power of diversity and the strength it brings to the workplace.