This Procedure is adopted to implement the Interim Policy regarding COVID-19 (“Policy”). To promote the health and safety of our shared community, Anne Arundel Community College (“College” or “AACC”) is implementing this Procedure, based on recommendations from the Centers for Disease Control and Prevention (“CDC”) and the Anne Arundel County Health Department (“Health Department”). It is critical that employees, students, and visitors, abide by this Procedure to protect the health and safety of the College community.
II. Scope and Applicability
This Procedure applies to all College Employees, Students, and Visitors, as those terms are defined in the Policy.
A. All capitalized terms in this Procedure have the meanings provided in the Policy.
B. All other capitalized terms in this Procedure have the following meanings:
1. CDC means the U.S. Centers for Disease Control and Prevention.
2. Close Contact means an individual who was less than six (6) feet away from a person with a COVID Case for a cumulative total of fifteen (15) minutes or more over a period of twenty-four (24) hours. Please note that this definition may be modified upon advice of the Maryland or Anne Arundel County Health Department.
3. Covered Individual means any Employee, Student, or Visitor.
4. COVID Safety Staff is an Employee(s) who has been authorized to respond to reports about a COVID Case, conduct limited contact tracing to determine what actions need to be taken, determine whether the Return to AACC Criteria has been met, and require any conditions to return to AACC.
5. COVID Test includes molecular or antigen tests that can detect an active COVID-19 infection, including rapid tests and PCR tests, but does not include antibody tests that look for antibodies in the immune system produced in response to COVID-19 but do not detect active COVID-19 infections. For purposes of this COVID Reporting Procedure, the College will accept reports of a positive COVID Test result from an at home molecular or antigen test.
6. Isolate or Isolation means separation of a person with a COVID Case from people who are not sick.
7. Return to AACC Criteria means the steps set forth in the Return to AACC Criteria Section below, as applicable based on the individual circumstances and determined on a case-by-case basis by the COVID Safety Staff.
IV. Report a COVID Case to the College
A. Regardless of vaccination status, any Covered Individual must submit a report to the College by completing the COVID-19 Reporting Form or emailing COVIDsafety@aacc.edu within twenty-four (24) hours of receiving a positive result from a COVID Test or being diagnosed with COVID-19 by a health care professional.
B. Direction to Leave Any Location
1. If any person appears at Any Location and states they have a COVID Case, an Employee may direct the person to immediately leave the location and not to return until the person meets the Return to AACC Criteria.
2. If a person with a COVID Case refuses to leave the location, an Employee may contact Public Safety to escort the person off the premises.
3. The Employee who directed the person with a COVID Case to leave will complete the COVID-19 Reporting Form or email COVIDsafety@aacc.edu as soon as possible (not more than 24 hours after directing an individual to leave) to make a report and will include the person with a COVID Case’s name, AACC ID (if known), relevant class information (if any), and which buildings and rooms the person with a COVID Case was in at Any Location.
A. Employees and Students should not transport a person with a COVID Case to another location.
B. If the person with a COVID Case needs to be transported to a healthcare facility, an Employee may call for an ambulance and should make all reasonable efforts to alert the person responsible for transporting the person with a COVID Case that the person has COVID-19.
C. To avoid further spread of COVID-19, a person with a COVID case should not take public transportation.
D. If a person with a COVID Case needs to wait for transportation to arrive, weather permitting, the person should wait in an area outside that is not in close proximity to other people (i.e., at least 6 ft distance from others).
E. If a person with a COVID Case cannot wait for transportation outside due to weather, illness or other reason, an Employee should contact Public Safety to locate a room at the location where the person can be isolated while the person waits for transportation.
VI. Case Management
A. The COVID Safety Staff will manage each report of a COVID Case to clearance for return to AACC.
B. The COVID Safety Staff will advise the appropriate supervisors, faculty and staff regarding COVID Cases and provide any instructions regarding steps that individuals who may have been exposed to the person with a COVID Case should take.
C. To protect the health and safety of the College community, the COVID Safety Staff will follow the CDC’s Guidance to determine:
1. Whether a person with a COVID Case needs to Isolate;
2. When a person with a COVID Case may return to Any Locations;
3. What documentation, if any, will be required for a person COVID Case to return to Any Locations; and
4. Any conditions that will be placed on the person with a COVID Case when they return to Any Location.
D. Upon a receipt of a report that an Employee or Student has a COVID Case, the COVID Safety Staff will send an email notification to the College-issued email for Employee or Student who has a COVID Case, and if required, will direct the Employee or Student to Isolate before being permitted to return to AACC.
1. An Employee who must Isolate, as set forth below, should discuss whether they can telework during the Isolation period with the Employee’s supervisor, and if the Employee is unable to telework, the Employee may take sick leave or annual leave, if available.
2. A Student who must Isolate, as set forth below, should discuss ways to participate in class or complete assignments remotely with their faculty member.
E. Upon a receipt of a report of a Visitor who has a COVID Case, the COVID Safety Staff will attempt to contact the Visitor, using any contact information the COVID Safety Staff may locate and will inform the Visitor if the Visitor needs to Isolate before being permitted to return to AACC.
F. The College may also send a copy of the email notification to the person with a COVID Case’s non-College email address or permanent or mailing address on file.
G. A person with a COVID Case should follow CDC and Health Department Guidance for caring for oneself and/or others who are sick.
H. A person with a COVID Case should immediately answer phone calls and emails from the COVID Safety Staff and provide information as requested.
1. An Employee or Student who has a COVID Case is required to monitor their College-issued email daily throughout the period of Isolation period to check for emails with instructions from the COVID Safety Staff.
2. A Visitor who has a COVID Case must provide an email address to the COVID Safety Staff and check that email address daily throughout the period of Isolation period to check for emails with instructions from the COVID Safety Staff.
I. The COVID Safety Staff may report the information collected regarding COVID Cases, in the COVID Safety Staff’s discretion or at the direction of the Health Department.
VII. Notice to Individuals Who Were Exposed to a Person with a COVID Case
A. Depending on the circumstances, the COVID Safety Staff may contact any other Employee or Student who has come into Close Contact with a person with a COVID Case to determine the appropriate safety measures that must be taken.
B. To the extent possible, the College will not disclose personally identifiable information regarding the person with a COVID Case to those who are notified.
VIII. Return to AACC Criteria
A. The COVID Safety Staff will email the person with a COVID Case with directives for the person on the criteria that must be met.
B. Covered Individuals who are notified by the COVID Safety Staff to Isolate must follow the specific directives provided by the COVID Safety Staff, including the date on which the Covered Individual may return to AACC.
C. The COVID Safety Staff may require documentation prior to permitting the person with a COVID Case to return to Any Location.
D. Any documentation requested by the COVID Safety Staff must be emailed to COVIDsafety@aacc.edu, and the COVID Safety Staff must approve any documentation submitted by the person with a COVID Case.
E. The COVID Safety Staff may require that the person with a COVID Case meet certain conditions upon return to Any Location, such as wearing a Face Covering for a specified period of time.
IX. Close Contact or Experiencing COVID Symptoms
A. A Covered Individual who becomes aware that they have had a Close Contact or is experiencing COVID Symptoms must:
1. Wear a Face Covering while at Any Location for ten (10) days after the last date on which a Close Contact occurred or COVID Symptom onset;
2. Get a COVID Test five (5) days after the last date on which a Close Contact occurred or as soon as possible after COVID Symptoms began; and
3. Monitor for COVID Symptoms for ten (10) days after the last date on which a Close Contact occurred.
Policy Title: Interim Procedure on COVID-19 Reporting and Return to AACC
Policy Category: General
Policy Owner: President
Policy Administrator: Vice President of Learning Resources Management
Contact Information: firstname.lastname@example.org; 410-777-2532
Approval Date: August 23, 2022
Effective Date: August 23, 2022
History: Adopted on January 26, 2022; Revised on March 24, 2022; Revised on August 23, 2022
Applies to: All College employees, students, and visitors
Related Policies: Interim Policy regarding COVID-19
Relevant Laws: N/A