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Interim Procedure on COVID-19 Reporting and Return to AACC – Effective March 9, 2022

I.  Purpose

This Procedure is adopted to implement the Interim Policy regarding COVID-19 (“Policy”). To promote the health and safety of our shared community, Anne Arundel Community College (“College” or “AACC”) is implementing this Procedure, based on recommendations from the Centers for Disease Control and Prevention (“CDC”) and the Anne Arundel County Health Department (“Health Department”). It is critical that employees, students, and visitors, abide by this Procedure so that the College may timely notify employees and students who may have been exposed to COVID-19 while at the College as soon as possible.

II.  Scope and Applicability

This Procedure applies to all College Employees, Students, and Visitors, as those terms are defined in the Policy.

III.  Definitions

A.  All capitalized terms in this Procedure have the meanings provided in the Policy.

B.  All other capitalized terms in this Procedure have the following meanings:

1.  CDC means the U.S. Centers for Disease Control and Prevention.

2.  Close Contact means an individual who was less than six (6) feet away from a person with a COVID Case for a cumulative total of fifteen (15) minutes or more over a period of twenty-four (24) hours. Please note that this definition may be modified upon advice of the Maryland or Anne Arundel County Health Department.

3.  Covered Individual means any Employee, Student, or Visitor.

4,  COVID Safety Staff is an Employee(s) who has been authorized to respond to reports about a Presumptive Case, conduct limited contact tracing to determine what actions need to be taken, determine whether the Return to AACC Criteria has been met, and require any conditions to return to AACC.

5.  Isolate or Isolation means separation of a person with a COVID Case from people who are not sick.

6.  Presumptive Case means a Covered Individual who is present at Any Location or intends to enter an Any Location and has a COVID Case; is experiencing COVID Symptoms; or has a Close Contact.

7.  Quarantine means separation and restriction of movement of a person who was exposed to a person with a COVID Case to see if they become sick.

8.  Return to AACC Criteria means the steps set forth in the Return to AACC Criteria Section below, as applicable based on the individual circumstances and determined on a case-by-case basis by the COVID Safety Staff.

IV.  Report to the College

A.  Regardless of vaccination status, any Presumptive Case must submit a report to the College by completing the COVID-19 Reporting Form or emailing COVIDsafety@aacc.edu within twenty-four (24) hours of:

1. Receiving a positive result from a COVID Test or being diagnosed with COVID-19 by a health care professional;

2.  Experiencing COVID Symptoms; or

3.  Having a Close Contact.

B.  If an individual has concerns regarding the presence of another person at Any Location related to COVID-19, the individual should email COVIDsafety@aacc.edu and explain what they observed, providing as much detail as possible.

C.  Direction to Leave Any Location

1.  If any person appears at Any Location and is exhibiting COVID Symptoms or states they have a COVID Case or had a Close Contact, an Employee may direct the Presumptive Case to immediately leave the location and not to return until the Presumptive Case meets the Return to AACC Criteria.

2.  If a Presumptive Case refuses to leave the location, an Employee may contact Public Safety to escort the person off the premises.   

3.  The Employee who directed the Presumptive Case to leave will complete the COVID-19 Reporting Form or email COVIDsafety@aacc.edu as soon as possible (not more than 24 hours after directing an individual to leave) to make a report and will include the Presumptive Case’s name, AACC ID (if known), relevant class information (if any), and which buildings and rooms the Presumptive Case was in at Any Location.

V.  Transportation

A.  Employees and Students should not transport a Presumptive Case to another location.

B.  If the Presumptive Case needs to be transported to a healthcare facility, an Employee may call for an ambulance and should make all reasonable efforts to alert the person responsible for transporting the Presumptive Case that the person may have COVID-19.

C.  To avoid further spread of COVID-19, a Presumptive Case should not take public transportation.

D.  If a Presumptive Case needs to wait for transportation to arrive, weather permitting, the Presumptive Case should wait in an area outside that is not in close proximity to other people (i.e., at least 6 ft distance from others).

E.  If a Presumptive Case cannot wait for transportation outside due to weather, illness or other reason, an Employee should contact Public Safety to locate a room at the location where the Presumptive Case can be isolated while they wait for transportation.

VI.  Case Management

A.  The COVID Safety Staff will manage each Presumptive Case from initial report to clearance for return to AACC.

B.  The COVID Safety Staff will advise the appropriate supervisors, faculty and staff regarding Presumptive Cases that are required to Isolate or Quarantine.

C.  To protect the health and safety of the College community, the COVID Safety Staff will follow the CDC’s Guidance and consult with the Health Department, as needed, to determine:

1.  Whether a Presumptive Case needs to be Isolated or Quarantined;

2.  When a Presumptive Case may return to Any Locations;

3.  What documentation if any will be required for a Presumptive Case to return to Any Locations; and

4.   Any conditions that will be placed on the Presumptive Case when they return to Any Location.

5.   These determinations may be impacted by whether the Presumptive Case is Fully Vaccinated and Up-to-Date. 

D.   Upon a receipt of a report of a Presumptive Case that is an Employee or Student, the COVID Safety Staff will send an email notification to the Presumptive Case’s College-issued email, and if required, will direct the Presumptive Case to Isolate or Quarantine before being permitted to return to AACC.

1.  An Employee who must Isolate or Quarantine, as set forth below, should discuss whether they can telework during the Isolation or Quarantine period with their supervisor, and if the Employee is unable to telework, the Employee may request COVID leave, if available.

2.  A Student who must Isolate or Quarantine, as set forth below, should discuss ways to participate in class or complete assignments remotely with their faculty member.

E.  Upon a receipt of a report of a Presumptive Case that is a Visitor, the COVID Safety Staff will attempt to contact the Presumptive Case, using any contact information the COVID Safety Staff may locate and will inform the Presumptive Case if they need to Isolate or Quarantine before being permitted to return to AACC. 

F.  The College may also send a copy of the email notification to the person’s non-College email address or permanent or mailing address on file.

G.  A Presumptive Case should follow CDC and Health Department Guidance for caring for oneself and/or others who are sick. 

VII.  Contact Tracing

A.  The COVID Safety Staff will attempt to contact any Presumptive Case to conduct limited contact tracing.

B.  A Presumptive Case should immediately answer phone calls and emails from the COVID Safety Staff and provide information as requested.

1.  A Presumptive Case that is an Employee or Student is required to monitor their College-issued email daily throughout the period of Isolation or Quarantine to check for emails with instructions from the COVID Safety Staff.

2.  A Presumptive Case that is a Visitor must provide an email address to the COVID Safety Staff and check that email address daily throughout the period of Isolation or Quarantine to check for emails with instructions from the COVID Safety Staff.

 C.  The COVID Safety Staff may report the information collected from the Presumptive Case to the Health Department, as requested by the Health Department.

 D.  The Health Department may notify the local health department in the County where the Presumptive Case resides.

VIII.  Notice to Individuals Who Were Exposed to a Presumptive Case

A.  Depending on the circumstances, the COVID Safety Staff may contact any other Employee or Student who has come into Close Contact with a Presumptive Case to determine the appropriate safety measures that must be taken and will notify any individual who will be required to Isolate or Quarantine before returning to AACC.

B.  To the extent possible, the College will not disclose personally identifiable information regarding the Presumptive Case to those who are notified.

C.  If a class needs to be cancelled, rescheduled, or transitioned to online, the COVID Safety Staff will notify the faculty member and the Assistant Dean or Director for the class.

IX.  Return to AACC Criteria

A.  The COVID Safety Staff will email the Presumptive Case with directives for the Presumptive Case on the criteria that must be met.

B.  Covered Individuals who are notified by the COVID Safety Staff to Isolate or Quarantine must follow the specific directives provided by the COVID Safety Staff.

C.  The COVID Safety Staff may require documentation prior to permitting the Presumptive Case to return to Any Location.

D.  Any documentation requested by the COVID Safety Staff must be emailed to COVIDsafety@aacc.edu, and the COVID Safety Staff must approve any documentation submitted by the Presumptive Case.

E.  The COVID Safety Staff will officially notify a Presumptive Case when they have met the Return to AACC Criteria and are cleared to return to Any Location.

F.  The COVID Safety Staff may require that the Presumptive Case meet certain conditions upon return to Any Location, such as wearing a Face Covering for a specified period of time. 

Policy Title: Interim Procedure on COVID-19 Reporting and Return to AACC

Policy Category: General

Policy Owner: President

Policy Administrator: Vice President of Learning Resources Management

Contact Information: mabeardmore@aacc.edu; 410-777-2532

Approval Date: March 24, 2022

Effective Date: March 9, 2022

History: Adopted on January 26, 2022; Revised on March 24, 2022

Applies to: All College employees, students, and visitors

Related Policies: Interim Policy regarding COVID-19

Related Procedures:

Forms/Guidelines:

Relevant Laws: N/A