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In response to COVID-19, AACC requires all students and employees to either certify to being fully vaccinated or test weekly for COVID-19. Beginning in January 2022, to visit an AACC location, you must submit proof of a COVID-19 test result on a weekly basis, unless you've applied for and been granted an accommodation by the college. How and when to apply for accommodations for medical, disability or religious reasons can be found on our accommodations page.

Beginning in January 2022, all employees and students participating in clinicals, fieldwork, externships or internships in a health care or clinic setting within the School of Health Sciences, the School of Continuing Education and Workforce Development and employees working on or supporting federal contracts will be required to be fully vaccinated. Testing will be not permitted in lieu of vaccination for individuals participating in clinicals or working on federal contracts, unless the individual has requested and been granted an accommodation. Learn more about our COVID-19 protocols for employees and students participating in clinicals, fieldwork, externships or internships in a health care, clinic setting and employees working on or supporting federal contracts.

We understand that this is a challenging time and we want to make every effort for this to be a smooth and transparent process.

Students and employees are expected to follow our health and safety guidelines. We're working hard to protect our community. This is what we need you to do to help.


Vaccine Certification

All faculty, staff, and students who are currently enrolled in courses at AACC are required to complete the Vaccine Certification and provide proof of their vaccination status. The Vaccine Certification will be sent to your MyAACC email address. Be sure to check your MyAACC email. You will be asked a series of questions and, if you are partially or fully vaccinated, you must upload your proof of vaccination electronically.

You may optionally include proof of having received a booster or additional dose of the vaccine. If you provided proof of being fully vaccinated prior to Dec. 31, 2021, you will not be required to complete the Vaccine Certification. If you are unable to locate your proof of vaccination, please visit the FAQs below.

AACC continues to host Anne Arundel County Department of Health vaccine clinics. You can receive a vaccine in Annex A on campus. Visit the health department’s website for the current schedule.

Faculty, staff or students who complete the Vaccine Certification and certify that they are not fully vaccinated, or who choose not to complete the form, will be treated as unvaccinated. These faculty, staff and students must submit proof of a current negative COVID-19 test result each Wednesday unless they apply for and are granted an accommodation by AACC. How and when to apply for accommodations for disability, medical or religious reasons can be found on our accommodations page.

Learn more about our COVID-19 testing protocols.

If you have questions, employees may email EmployeeVax@aacc.edu and students may email StudentVax@aacc.edu


Frequently Asked Questions

We will update this webpage regularly with additional information as it becomes available.

Vaccinations

What is considered fully vaccinated?

1. A person’s status two weeks after completing their primary vaccination with a COVID-19 vaccine with, if applicable, at least the minimum recommended interval between doses in accordance with the approval, authorization or listing that is:

a. Approved or authorized for emergency use by the FDA

b. Listed for emergency use by the World Health Organization

c. Administered as part of a clinical trial at a U.S. site, if the recipient is documented to have primary vaccination with the “active” (not placebo) COVID-19 vaccine candidate, for which vaccine efficacy has been independently confirmed (e.g., by a data and safety monitoring board), or if the clinical trial participant from the U.S. site had received a COVID-19 vaccine that is neither approved nor authorized for use by FDA is listed for emergency use by WHO; or

2. A person’s status two weeks after receiving the second dose of any combination of two doses of a COVID-19 vaccine that is approved or authorized by the FDA or listed as a two-dose series by the World Health Organization (i.e., heterologous primary series of such vaccines, receiving doses of different COVID-19 vaccines as part of one primary series). It's sometimes referred to as mixed doses or mixing and matching.

What does partially vaccinated mean?

1. A person’s status when the person has started a primary vaccination series against COVID-19 but not completed it (e.g., has received one dose of a two-dose series).

2. A person’s status when the person has completed their primary vaccination against COVID-19 and two weeks have not elapsed since the last dose of the primary vaccination.

What if I am taking classes at an offsite AACC location?

An offsite location is anywhere other than the Arnold campus, Glen Burnie Town Center, the Hotel, Culinary, Arts and Tourism (HCAT) Institute or AACC at Arundel Mills. For example, offsite locations would include classes that take place at Anne Arundel County public schools, Anne Arundel County senior centers or at an employer's location. An offsite location does not include clinical sites where students and employees may participate in clinical, fieldwork, internships or externships in a health care or clinic setting or federal work sites, which have special requirements. Visit our clinicals and federal contractors webpage for information regarding the protocols that apply to clinical students and employees.

All students and employees, regardless of where their classes take place, including offsite locations, are required to complete the Vaccine Certification. Students who are taking classes solely at an offsite location, however, will not be subject to the college’s weekly testing protocol. Employees who work or teach exclusively at offsite locations, however, are subject to the college’s weekly testing protocol.

For any offsite locations, students and employees in AACC classes will be required to wear a face covering within that classroom for the duration of time in which AACC’s on-campus mask protocol is in place. 

In addition, students and employees in AACC classes at offsite locations must comply with the site’s policies, procedures, rules and regulations regarding vaccination and testing for COVID-19. If you do not comply with the site’s rules, you may be unable to participate in the course at the offsite location and will possibly have to withdraw or fail the course or may be unable to work at the offsite location. You may request an exemption or accommodation directly from the site. If granted by the site, we will abide by the site’s determination. If denied by the site, you may not be permitted able to attend the course. AACC will not consider requests for exemption or accommodation to the site’s rules.

How can AACC ask about my vaccine status? Isn’t that a violation of the Health Insurance Portability and Accountability Act (HIPAA)?

The U.S. Equal Employment Opportunity Commission (EEOC) does not consider questions regarding vaccination status to be medical inquiries. HIPAA applies to health care providers and affords protections for patients’ health information. It does not apply to employers or colleges and universities that do not provide the health care services, as defined by HIPAA. 

I am taking classes online. Am I required to be vaccinated or submit a COVID test?

Only students who participate in clinical, fieldwork, internships or externships in a health care or clinic setting (Clinicals), which have special requirements, are required to be vaccinated. Visit our Clinicals webpage for information regarding the protocols that apply to clinical students. While the college encourages all students to be vaccinated, students who are not participating in clinicals have the option to be subject to weekly COVID-19 testing instead. Note, however, that all students are required to complete the Vaccine Certification.

Students who are taking online classes exclusively do not need to test on a weekly basis; however, they are required to complete the Test Survey every Wednesday and confirm that they will not be at an AACC location. If you will be coming to an AACC location that is not an offsite location for any reason, including but not limited to using in-person services such as the testing center, the AACC Bookstore, financial aid, disability support or other services. Even if you're an online student, if you are not fully vaccinated, you will be required to submit a negative COVID test result before coming to AACC. 

Failure to provide your Vaccine Certification or to submit the Test Survey on Wednesday each week, if required, may result in disciplinary action, up to and including, dismissal from the college.

I am working remotely. Am I required to be vaccinated or submit a COVID test?

Only employees who participate in clinical, fieldwork, internships or externships in a health care or clinic setting (Clinicals), and employees working on or supporting federal contracts on behalf of AACC, are required to be vaccinated. Visit our Clinicals and Federal Contracts webpage for information regarding the protocols that apply to these employees. While the college encourages all employees to be vaccinated, all employees who are not participating in clinicals or federal contracts have the option to be subject to weekly COVID-19 testing rather than being vaccinated. All employees, however, are required to complete the Vaccine Certification.

Employees who have permission from their supervisor to work exclusively from home do not need to test on a weekly basis. They are, however, required to complete the Test Survey every Wednesday and confirm that they will not be at an AACC location. If you will be coming to an AACC location, including offsite locations, you must submit a negative COVID test before coming to AACC unless you are fully vaccinated.

Failure to provide your Vaccine Certification, or to submit the Test Survey each Wednesday, may result in disciplinary action up to and including termination of employment.

I am participating in a clinical, fieldwork, externship or internship in a health care or clinic setting. Am I required to be vaccinated?

Yes. Beginning in January 2022, all employees and students participating in clinicals, fieldwork, externships or internships in a health care or clinic setting within the School of Health Sciences or the School of Continuing Education and Workforce Development are required to be fully vaccinated. Testing will be not permitted in lieu of vaccination for individuals participating in clinicals, unless the individual has requested and been granted an accommodation. Failure to be fully vaccinated prior to the start of the clinical may result in the student’s inability to progress or successfully complete the program of study or may impact an employee’s employment status.

In addition to the COVID-19 vaccine, employees and students must agree to COVID-19 testing as determined by the clinical sites. Refusal of COVID-19 testing may also result in a student’s the inability to progress or successfully complete the program of study or may impact an employee’s employment status.

Learn more about our COVID-19 protocols for employees and students participating in clinicals, fieldwork, externships or internships in a health care or clinic setting.

I am working on or supporting a federal contract on behalf of AACC. Am I required to be vaccinated?

Yes. No later than Jan. 18, 2022, all employees who work on or support federal contracts on behalf of AACC are required to be fully vaccinated. Employees will be notified by the college if they are subject to this mandate. Testing will be not permitted in lieu of vaccination for these employees, unless the employee has requested and been granted an accommodation. Failure to be fully vaccinated prior to Jan. 18, 2022, may impact an employee’s employment status.

In addition to the COVID-19 vaccine, employees must agree to COVID-19 testing as determined by the Federal Contracting Agency. Refusal of COVID-19 testing may also result in the employee being unable to work at the work site or meet the essential functions of the employee’s job and may impact an employee’s employment status. 

Learn more about our COVID-19 protocols for employees who work on or support federal contracts.

 

I'm in a clinical or federal contract and am subject to the vaccine mandate. What do I do if I've been treated with antibodies in the last 90 days?

The CDC recommends that individuals who were treated with monoclonal antibodies or convalescent plasma wait 90 days before getting a COVID-19 vaccine. After 90 days has passed from the last treatment, the CDC recommends that individuals get vaccinated. Unvaccinated employees and students who have had COVID-19 or have been treated with monoclonal antibodies or convalescent plasma within the last 90 days may request an accommodation for disability or medical reasons.

You must provide a certification from a medical provider, stating the date you were last treated with monoclonal antibodies or convalescent plasma, and the date when the 90-day period will end. If you are eligible for an accommodation, the college may grant the accommodation through the end of the 90-day period following your last treatment.

Will the college require boosters or additional doses of the COVID-19?

Boosters or additional doses of the COVID-19 vaccine are not required at this time. See the FAQ on what fully vaccinated means. The college is monitoring CDC and Anne Arundel County Health Department recommendations regarding boosters and may update this requirement as more information regarding boosters becomes available. For information about when or how to receive a booster or additional dose, visit the county health department website.

Where can I get vaccinated?

AACC currently serves as a vaccination site for Anne Arundel County. You can find a list of all the current vaccination sites on the Anne Arundel County Department of Health website

I have tested positive for COVID-19. What should I do?

If you test positive, you should immediately contact COVIDsafety@aacc.edu and complete the COVID-19 reporting form. If you are at an AACC location when you learn you have COVID-19, you should leave the location as soon as you can. You must isolate until cleared to return to AACC by an authorized college employee. 

If you are in the testing protocol, you should also upload the test result using the testing survey. The college will temporarily suspend the testing requirement for 90 days following the positive test result. After the 90-day period expires, you will be subject to the testing protocols again. You do not need to submit a request for an accommodation.

Are face coverings still required?

Yes. Employees and students are required to wear an appropriate indoor face covering while indoors, or operating a motor vehicle with another person for work or educational purposes, until further notice at all AACC locations. This requirement applies within the classroom at offsite locations as well. Employees and students must follow the offsite locations rules regarding face coverings when outside of the classroom.

I have additional questions. Who can I reach out to?

We know this raises a lot of questions. We've created email addresses specifically for your vaccination questions. 

Students can email questions to StudentVax@aacc.edu

Employees can email questions to EmployeeVax@aacc.edu.

Vaccine Certification

Who should complete the Vaccine Certification?

All employees and students are required to complete the Vaccine Certification, regardless of whether they are working from home or in person, or teaching hybrid or online classes. Employees and students who are fully vaccinated and have submitted proof of being vaccinated that was validated by the college on or before Dec. 31, 2021, do not have to resubmit the Vaccine Certification.

How do I submit the Vaccine Certification?

Students and employees will receive an email to their college-issued email address with a unique link to complete the Vaccine Certification. Check your college-issued email address to complete the process. If you did not receive the request, students should email StudentVax@aacc.edu and employees should email EmployeeVax@aacc.edu

Do I need to submit proof that I am partially or fully vaccinated?

Yes. Proof of vaccination status is required for all individuals who are partially or fully vaccinated.

When completing the Vaccine Certification, you will be prompted to click a button to “upload file.” Permitted file types include Word, PDF or images. The file size limit is 16mb. For assistance, contact the Technical Call Center at 410-777-4357.

Note: The law prohibits knowingly supplying false statements or documentation. Individuals who do so may be subject to criminal penalties, if proof of vaccination is required by law.

What is acceptable proof of vaccination?

Acceptable proof of vaccination can be any of the following:

  • The record of immunization from a health care provider or pharmacy
  • The COVID-19 Vaccination Record Card
  • Medical records documenting the vaccination
  • Immunization records from a public health, state or tribal immunization information system
  • Any other official documentation that contains the individual’s name, type of vaccine administered, date(s) of administration and the name of the health care professional(s) or clinic site(s) administering the vaccine(s)

To be an acceptable proof of vaccination, documentation should generally include the individual’s name, type of vaccine administered, dates of administration and the name of the health care professional(s) or clinic site(s) administering the COVID-19 vaccine. Copies, including digital copies such as a digital photograph, scanned image or PDF, must clearly and legibly display the necessary information. If the individual receives a QR code to access their vaccination information, the individual must provide a copy of the vaccination information retrieved when the QR code is scanned, not just the QR code.

Will the information I provide about my vaccination status or test results be secure?

For security purposes, individuals will receive a unique link to the Vaccine Certification or the test survey through their college-issued email account. The information provided will be stored in a secure fashion.

A limited number of AACC administrators and staff will have access to information regarding vaccination status, test results and accommodations. These individuals are required to have this information to ensure compliance with the college’s COVID-19 protocols. Faculty members will not be provided access to student vaccination, testing or accommodation information unless they have a specific responsibility related to monitoring compliance with the college’s health and safety protocols.

Where can I get proof of vaccination?

The Centers for Disease Control and Prevention (CDC) website has links to most states' immunization information systems where you can obtain a copy of your COVID-19 vaccination record.

For ease of reference, here are links to other websites where you can access vaccination records if you were vaccinated in Maryland or one of the surrounding states:

You may also contact your health care provider or the location where you were vaccinated, such as CVS, Walgreens or Rite Aid, to obtain your proof of vaccination. 

What do I do if I have been unable to get a copy from my health care provider or public health immunization information system?

If you have made an honest attempt to obtain proof of documentation and have not been able to do so, you must certify that you have attempted to obtain proof of vaccination from their health care provider but have not been able to obtain documentation to prove vaccination. You must complete the Vaccine Certification and attest to your vaccination status (i.e., fully or partially vaccinated). You must mention that you have lost, and are otherwise unable to produce, the proof required for vaccination. Lastly, you must agree that the statement provided about your vaccination status is true and accurate and that you understand that knowingly providing false information to the college may subject you to criminal penalties, if submission of proof of vaccination status is required by law. 

An individual who attests to their vaccination status should, to the best of their recollection, include the following information in their Vaccine Certification: 

  • The type of vaccine administered

  • The date(s) of administration, and

  • The name of the health care professional(s) or clinic site(s) administering the vaccines

What are the consequences of not providing information regarding my vaccination status?

Regardless of whether or not the individual is fully vaccinated, partially vaccinated or not vaccinated, employees and students are required to submit the Vaccine Certification by Jan. 21, 2022. Employees and students who choose not to complete the vaccine certification will be assumed to be not fully vaccinated for purposes of applying the college’s COVID-19 testing protocols. 

Failure to comply with the Vaccine Certification requirement may result in progressive discipline, up to and including termination or dismissal from the college.

Note: The law prohibits knowingly supplying false statements or documentation. Individuals who do so may be subject to criminal penalties, if proof of vaccination is required by law.

When is the deadline to submit my Vaccine Certification?

All employees and students who have not provided documentation showing that they are fully vaccinated prior to Dec. 31, 2021, must submit a Vaccine Certification no later than Jan. 21, 2022. Emails will be sent to employees and students on or about Jan. 7, 2022, with a link to the Vaccine Certification to complete.

All new employees must complete the Vaccine Certification prior to the employees’ official start date. All new students will be sent the Vaccine Certification to the student’s college-issued email upon registration for classes and must complete the Vaccine Certification within one week of the Vaccine Certification being sent via email.     

What if my vaccination status changes?

If you are in the college’s testing protocol and your vaccination status changes, you must update your vaccination status by selecting the option for vaccination status change in the weekly COVID testing survey. By selecting this option in the weekly survey, an email will be sent to you to facilitate the updating of your vaccination status. You will continue to be subject to the testing protocol until you have re-submitted the Vaccine Certification, including proof of vaccination, and your proof of vaccination has been validated by the college.

If you had received an accommodation and your vaccination status changes, you should email:

State that you previously had an accommodation but would like to update your vaccination status. An email with a unique link to the Vaccine Certification will be sent to your college-issued email address to complete. 

What if I am unable to or do not wish to complete the Vaccine Certification electronically?

Employees who are unable to or do not wish to complete the Vaccine Certification electronically may obtain a hard copy of the Vaccine Certification from Human Resources, Ludlum Hall Room 106. Just complete, sign and return it to Human Resources, which has a secure drop box. If you are fully or partially vaccinated, you must also submit a copy of your proof of vaccination to Human Resources with the Vaccine Certification.

Students who are unable to or do not wish to complete the Vaccine Certification electronically may obtain a hard copy of the Vaccine Certification from the dean of Student Development, Student Union Room 227. Students must complete, sign and return it to the dean of Student Development’s office, which has a secure drop box. If you are fully vaccinated, you must also submit a copy of your proof of vaccination with the Vaccine Certification. 

COVID-19 Reporting

Are you experiencing COVID-19 symptoms? Did you receive a positive COVID-19 test result? Have you been exposed to someone with a suspected or confirmed COVID-19 case? Please complete our COVID-19 Reporting form.


COVID-19 Information

Learn more about what we're doing to keep our community safe.

 

Key Things to Know

To learn more about vaccine efficacy, safety and the benefits of being vaccinated against COVID-19, visit the CDC’s webpage on Key Things to Know About COVID-19 Vaccines.